Executive Assistant (Dallas, Texas)

Location: Dallas, TX

Department: Idea Management

Type: Full Time

Min. Experience: Experienced

The Team One C.O.R.E.

 

C = Collaborative

Builds and sustains strong, genuine relationships with people of all levels and takes positive steps to extend network

and cultivate connections. 

 

O = Optimism

Is utterly reliable, always delivering on promises and maintains the highest standards of honesty and integrity.

 

R = Results-Driven

Acts strategically to exceed goals and has the ability to adapt to changes in process and execution. 

 

E = Entrepreneurial

Constantly looking for and identifying actionable and thought provoking opportunities for the company and executing them.

 

GENERAL SUMMARY:

This position will provide administrative support for the Executive Director, Lexus within the Idea Management Group, Director of Communications- Media and our Executive Creative Director.  The Executive Assistant’s primary function is to provide the support and miscellaneous assistance needed to ensure the groups’ internal processes run smoothly. She/he focuses on organizing information and documents, has a resourceful approach to providing solutions, and is proficient at multi-tasking and prioritizing several simultaneous assignments. Having a clear understanding of agency systems and requirements provides them with the insight needed to best support the team. You must enjoy working with a large, changing team in an open, social, and proactive manner.

Day to Day:

Maintains executives meeting calendar management (schedule, move, cancel and make choices on meeting conflicts, etc.)
Book meetings and confirm attendees and in-room needs for meetings
Book travel and confirm details/changes
Expenses – track and submit reimbursements for cell phones, travel, etc.
Develop documents and presentations for the director and team as needed
Administratively collaborates with multiple agency teams
Organizes group outings/events when needed
Organizes group meals when needed

Experience:

1 - 2 years of experience in a fast paced office, supporting multiple individuals
Experience working in Advertising or a similar creative environment
Proficient with Microsoft Office and email, including calendaring
Has proven skills in creating reports and spreadsheets
Communicates effectively with internal and external groups

Education: A Bachelor’s degree is preferred.

Skills and Abilities: This person must be highly organized, with a charismatic and varied communication style. Has strong communication (verbal and written) skills. Is organized and detail-oriented. Ability to multitask successfully, keeping a number of assignments and priorities on track.

Forward this Position
Recipient email address (one)
Your name
Your email address
Enter a message (optional)
Human Check*
Apply for this Position
* Required fields
First name*
Last name*
Email address*
Location *
Phone number*
Resume*

Attach resume as .pdf, .doc, or .docx (limit 2MB) or paste resume

Paste your resume here or attach resume file

Cover Letter*
LinkedInLinkedIn profile URL:*
Desired salary*
In 150 characters or fewer, tell us what makes you unique. Try to be creative and say something that will catch our eye!*