Account Coordinator (New York, New York)

Location: United States

Department: Idea Management

Type: Full Time

Min. Experience: Entry Level

The Team One C.O.R.E.

C = Collaborative

Builds and sustains strong, genuine relationships with people of all levels and takes positive steps to extend network and cultivate connections. 

O = Optimism

Is utterly reliable, always delivering on promises and maintains the highest standards of honesty and integrity.

R = Results-Driven

Acts strategically to exceed goals and has the ability to adapt to changes in process and execution. 

E = Entrepreneurial

Constantly looking for and identifying actionable and thought provoking opportunities for the company and executing them.

 

GENERAL SUMMARY

The Account Coordinator will be responsible for assisting the Account team in a wide array of activities including administrative support and financial management of an area. This position will also collaborate with Media, Experiential and PR disciplines.

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Day to Day:

  1. Coordinates broadcast, print, OOH, digital traffic, and all needed creative assets for all markets in Area. 
  2. Provides administrative support:  answer phones, distribute mail & reports, order supplies, FedEx mailings, videotape mailings, track office expenses, file maintenance, etc.
  3. Prepares weekly and monthly reports for client and for Team One corporate.
  4. Arranges LDA meetings, conference calls, and meeting materials. Including booking meetings, organizing in-room needs and confirmation of attendees.
  5. May attend meetings and write conference reports as needed. 
  6. Assists with PowerPoint meeting preparation, research materials, and provide data back-up.
  7. Act as liaison with Field Communications contact(s) at Team One corporate.  Investigates questions regarding National or LDA creative work or media plans.
  8. Area financial reporting and maintenance, to be updated monthly.
  9. Coordinate internal resources to deliver assets for various event and media sponsorships.
  10. Administrator of Lexus Asset Portal site and manages user approvals and uploading LDA materials such as Financials, Flowcharts, Event Recaps, and other monthly reporting’s.
  11. Assist in other creative capacity in developing creative concepts and proofs for market use.
  12. Maintains Team One NY master calendar.

Experience: 1-2 years of experience in a fast paced office, supporting multiple individuals.

Education: A bachelor’s degree is preferred.

Skills and Abilities:  

  • Must be proficient in Word, Excel, PowerPoint and FileMaker.
  • Proficient administrative and computer skills required.   
  •  Excellent verbal and written communication and organizational skills. 
  • Must be well-rounded, responsible, self-starter, highly organized and detail oriented.
  • Ability to multitask successfully, keeping a number of assignments and priorities on track.
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